HAWKES BLUFF HOMEOWNERS' ASSOCIATION
Board Meeting
Date: Tuesday, February 23, 1999
Location: Community Room, Ivanhoe Fire Station
Directors
Present: Howard Neu, Mo Christie, Gretchen Farmer, Don Elbert, John Pickett, and Jay Stahl
Director
Absent: Mike Murphy
The meeting was commenced by Howard Neu at approximately 7:40 P.M.
1. APPROVAL OF MINUTES
The Minutes of the January 26, 1999 meeting were approved.
2. COMMITTEE REPORT
John reported on the status of maintenance of homes/properties. He stated that a few second notices had recently been sent out. John also read an E-mail that he received from a resident on Queen Lake Terrace regarding a home that has an excessive amount of cars parked all around the property. That resident asked that the Board take some type of action. A subsequent E-mail from that resident stated she had acted in haste and that we should not do anything. Upon discussion, the Board decided that Howard would write a letter to the home owner (now residing in Texas) as it was felt that the high quantity of cars was a violation of Davie Code. Mark Berman suggested that the Board contact Code Enforcement. Howard will discuss this matter with Bob Rawis.
3. TREASURER'S REPORT
Don was happy to report that there were no unpaid 1997 and 1998 assessments, as every one had been resolved. As to 1999 assessments, we had received $34,425.00 out of a total of $53,325.00. Second notices would be going out March 1, 1999.
The Association's bank account with Nationsbank had a balance of $36,365.00 and the total in the reserve accounts was $26,396.00.
4. OLD BUSINESS
A. Howard inquired as to the status of the garage sale. Gretchen said that she would contact Dawn (chairperson) to find out the status and would report back to the Board.
B. Pruning of trees and lighting: As Mike was not at the meeting, we could not obtain a status report. John would contact Mike after the meeting. John would also speak to Mike about getting the non working lights fixed immediately.
C. Impatiens at Stirling/Hawkes Bluff entrance. In an attempt to kill dollar weed, the landscaper had turned off the pumps and the impatiens were not receiving a proper amount of water. The dead impatiens will be replaced at the landscaper's cost. Jay advised that the impatiens along the Dykes Road entrance were also not being watered.
D. Mark Berman volunteered, and was authorized by the Board, to contact Johnson Pump to make immediate repairs to, or replacement of the non-functioning pump.
E. Tom Thumb: Jay met with Judy Paul at the Tom Thumb site. He said she stated that the Tom Thumb should never have been built. A meeting was set for March 3, at 4:00 p.m. to meet with Judy Paul, a person from traffic engineering, hopefully Bob Rawls and Lori Parrish, and any available members of the Board to look at the property and especially the need to extend the median on Dykes Road and the installation of a no turn on red sign on Dykes at Griffin Road.
F Howard advised that in attempting to deliver one of the holiday lighting awards, he found out that the Estrellas did not live at 5041 Hawkes Bluff. In reviewing the roll, Howard was advised that their correct address was 5401 Hawkes Bluff Avenue. Howard subsequently notified the Board that the correct address for the "winner" was 5041 Hawkes Bluff (John and Cyndi Korf).
5. NEW BUSINESS
A. The Bylaws amendment (Article IV, Section H) regarding a quorum at the Association's annual meetings was discussed. The revised Section H, which will be presented to the next general meeting, is:
"H. QUORUM. A quorum at Member's meetings shall consist of persons entitled to cast ten (10%) percent of the votes entitled to be cast by the entire Membership. Absentee ballots cast prior to the meeting shall be counted towards that quorum. The acts approved by a majority of the votes present at a meeting at which a quorum is present shall constitute the acts of the Members, except when approval by a greater number of Members is required by the Declaration, the Articles of Incorporation or these Bylaws."
B. Mark Berman agreed to be chairman of the newly formed Common Area Maintenance Committee. This Committee's purpose would be to make sure that the common areas are being maintained, i.e., pumps working properly, functioning lights, repainting of walls if stained, etc. The Committee would be authorized to contact the appropriate parties to cure any deficiencies and notify the Board as to the cost. Mark's telephone numbers are: Home - (954) 680-8518; Work -(954) 786-4614.
C. Mark Berman spoke about the need to better maintain the Stirling Road entrance, especially the Parcel "A" side. Howard would send a letter to Parcel "A" and invite their attendance at our next board meeting to discuss what can be done, in a joint effort, to improve the maintainance of the entrance.
D. Gretchen informed the Board that a jetty had been built going into the lake on the townhomes side. Since dumping anything into the lake is a violation, Howard would send a letter to the President of Le Chateaux and ask them to look into the matter.
6. NEWSLETTER
Mo presented a draft of the next newsletter. It was reviewed by the directors. Corrections, additions, and deletions were suggested.
There being no further business, the meeting was adjourned at approximately 9 p.m.
Respectfully submitted
Gretchen Farmer
Recording Secretary